CAC (Coaching Association of Canada) Status for Coaches

IN TRAINING -

• While taking courses prospective coaches will be recognized in the CAC (Coaching Association of Canada) database as IN TRAINING

TRAINED -

• Coaches who have completed Training but have not yet been certified will be recognized in the CAC (Coaching Association of Canada) database as TRAINED

CERTIFIED -

• Once the candidate has been evaluated and has demonstrated competency the candidate will be recognized in the CAC (Coaching Association of Canada) database as CERTIFIED

As being a certified Instructor/Coach is a great accomplishment there are still some aspects that you will be held responsible for to maintin a current coaching status. To remain listed on the website you need have these on file as well. Should you let any of these documents/requirements expire you will be removed from the website listings until you get up to date.

EC ENGLISH INSTRUCTOR OF BEGINNER

• Must keep Equine Canada Membership (SILVER sport license) current every year plus Coaches levy
• Must keep AEF membership current every year
• Must submit 20 hours of updating in 3 year cycles from the date you were certified; please contact the office if you are unsure what cycle you are in or need any clarification; you must attend at least one provincial coaching update in every 3 year cycle as well
• Must submit a new Criminal Record Search every 5 years
• Must keep current valid First Aid certificate on file at all times
• Must complete the CAC Make Ethical Decisions Online Evaluation and submit proof of success (one time only requirement)

EC ENGLISH COACHES

• Must keep Equine Canada Membership (GOLD sport license) current every year plus pay Coaches levy
• Must keep AEF membership current every year
• Must submit 20 hours of updating in 3 year cycles from the date you were certified; please contact the office if you are unsure what cycle you are in or need any clarification; you must attend at least one provincial coaching update in every 3 year cycle as well
• Must submit a new Criminal Record Search every 5 years
• Must keep current valid First Aid certificate on file at all times
• Must complete the CAC Make Ethical Decisions Online Evaluation and submit proof of success (one time only requirement)

EC WESTERN INSTRUCTOR OF BEGINNER

• Must keep AEF membership current every year
• Must keep EC membership up to date (SILVER sport license) plus Coach levy
• Must submit 20 hours of updating in 3 year cycles from the date you were certified; please contact the office if you are unsure what cycle you are in or need any clarification; you must attend at least one provincial coaching update in every 3 year cycle as well
• Must submit a new Criminal Record Search every 5 years
• Must keep current valid First Aid certificate on file at all times
• Must complete the CAC Make Ethical Decisions Online Evaluation and submit proof of success (one time only requirement)

EC WESTERN COACHES

• Must keep Equine Canada Membership (GOLD sport license) current every year plus Coaches levy
• Must keep AEF membership current every year
• Must submit 20 hours of updating in 3 year cycles from the date you were certified; please contact the office if you are unsure what cycle you are in or need any clarification; you must attend at least one provincial coaching update in every 3 year cycle as well
• Must submit a new Criminal Record Search every 5 years
• Must keep current valid First Aid certificate on file at all times
• Must complete the CAC Make Ethical Decisions Online Evaluation and submit proof of success (one time only requirement)

All of these documents must be submitted to the AEF to be kept on file. You can email copies to coaching@albertaequestrian.com or fax ATTN: Coaching Administrator to: 403-252-5260.

Complimentary through the AEF you will receive a monthly "Coach Update Letter" letting you know when your First Aid and Criminal record checks will expire so that you can stay up to date. Once a year a "Coach All Letter" will be sent out in January letting you know what we have on file regarding your coaching file so that you can submit the appropriate documents. Please note that sometimes the "Coach All Letter" will overlap with Membership renewals, in which case coaches are encouraged to renew their AEF membership before the year end to ensure that they are continually listed on our website as a current coach, because if you let your membership become overdue you will be automatically removed from the coaching listing page, and will not return to current status until your membershi renewal is processed. It is a requirement of ALL instructors/coaches that up to date AEFmemberships are held to maintain currency.

 Regarding Up to Date First Aid: Proof of a current first aid certificate must be provided to the AEF to maintain currency of status. Must be courses run through St.John Ambulance/ Red Cross or an equivelent course. After 3 First Aid/CPR updates attended in person, coaches may update online to a maximum of 2x using the provider approved by Equine Canada at the following link:

ProFirstAid (Online renewal)

 Regarding Criminal Record Checks: Criminal record Checks can be obtained through the RCMP. You can also request a criminal record check through:

My Back Check

Link to Purchase/Renew Equine Canada Sport License

UPDATING REQUIREMENTS

It is important to have highly knowledgeable and competent coaches and  instructors that continue to advance their knowledge and develop skills,  which results in ensuring a high quality learning environment for  equestrians at all levels.

In the Continuing Education Professional Development (CEP) program an Equine Canada NCCP Coach or Instructor may be recognized at one  of the three levels of professional development based on the number of  credits accumulated in a three (3) year cycle.

Please note a minimum of 20 hours is required for a certified Equine  Canada NCCP Coach or Instructor to maintain a current status  with their certification.

Mandatory participaticipation is required in the CEP program for certified Coaches and Instructors. Certified Coaches and Instructors are:

• are responsible to track their eligible continuing education activities completed throughout the three (3) years period.
• must ensure the Continuing Education Record form is completed and  returned to the AEF where this information  will be held in your coach or instructor file. Submitting this  information to the AEF, by the respective deadline, will help ensure recognition and maintenance of an  active coach or instructor certification is recognized.
• ensure each continuing education activity being claimed for credit is  fully detailed on your Continuing Education Record forms. Any activities  with incomplete description or documentation will not be credited.
• are aware that only continuing education activities listed on the  updating activities page may be claimed for credit. Additional credits  hours earned in one CEP three (3) year cycle may not be carried over  into the next three (3) cycle, unless extenuating circumstances are  accepted and approved by the provincial Master Course Conductor Evaluator
• CEP program to earn the necessary  credits to maintain an active coaching or instructing status with Equine  Canada and the Coaching Association of Canada Once a coach or instructor's Continuing Education Record forms have  been verified an active status will be recognized for three (3)  consecutive years.

Cycle examples:

2009 start for instruction/coaching will need to meet requirements by 2012

2010 start for instruction/coaching will need to meet requirements by 2013

2011 start for instruction/coaching will need to meet requirements by 2014

2012 start for instruction/coaching will need to meet requirements by 2015

2013 start for instruction/coaching will need to meet requirements by 2016

To find out what cycle you are on please contact your Coaching Administrator: Erin Lundteigen at coaching@albertaequestrian.com or 403-253-4411 ext 3

Updating Hour Formula:

2 hours of participation = 1 hour of upgrading claimable to a maximum of 6 hours / day or 3 hours / half day with the exception of the National Symposia updating hours and Coaching Skill Development / NCCP / Coaching Association / other activites where 1 hours of participation would be 1 hour claimable for updating. The only exception is Personal Athletic Development which will be 3 hours of participation = 1 hour of claimable PD hours.

There is a maximum number of hours you can claim for your first 20 hours which is outlined on the documents below. After these 20 hours of updating have been completed additional hours with no maximum under one any category are allowed to be claimed with the same formula's as outlined above.

Activities Eligable for English Updating Hours

Activities Eligable for Western Updating Hours

Coaching Update Form (Submit to the AEF once complete)

Capri Coaching Insurance Can be viewed/purchased here (please send this directly to Capri/or contact Capri for any questions regarding this coverage)

UPDATING ACTIVITIES IF CERTIFICATION HAS LAPSED FOR MORE THEN 3 YEARS:

• Pay current EC Sport License and AEF Membership
• Pay current Coaching Levy
• Produce proof of an up-to-date First Aid certificate, if First Aid certificate has expired
• Criminal record search (including vulnerable sectors), if not completed as part of original certification
• Attend a Provincial or National update, and provide proof of at least 20 hours of professional development (within the past 3 years, and including some mentoring hours with an updated NCCP Mentor) if updating is not current. This is to ensure that the candidate is completely familiar with any recent changes to the Rider/Coaching Programs
• Completing their Making Ethical Decisions Test online (MED)

Coaching Program Structure

Coaching Association of Canada (CAC)

• Develops and maintains standards to which all sports coaching programs must adhere to
• Maintains National database of CAC components for all Canadian Coaches in all Sports and issue coach passports

Equine Canada (EC)

• Through coaching committees, develops and maintains standard, poliocies and procedures for all Equestrian coaching programs
• Maintains database of all certified Equestrian coaches/instructors

Provinical Sport Organziations (PSO) (This is the AEF)

• Administers and delivers coaching programs
• Maintains records on individual coaches/instructors and coach/instructor candidates

National Coaching Committee's

• Established overall standards, policies and procedures for all EC coaching programs
• Develop the standards, policies, and procedures for all EC coaching Programs

Mentors

• provide mentoring to coach/instructor candidates

Learning Facilitators

• Deliver the Equine Canada NCCP Equestrian Courses

Evalautors

• Evaluate evalautions of coach/instructor candidates

Master Evaluators

• Act as the senior evaluator within the province

Provincial Coordinators/Administrators (Erin Lundteigen)

• Responsible for the administration and paperwork for the coaching programs within the province 

Questions?

Contact Erin Lundteigen, Coaching Administrator, at:

coaching@albertaequestrian.com

or

403-253-4411 ext 3