Provincial Officials

The Alberta Equestrian Federation (AEF) is pleased to offer members a credible provincial officials program. Designation as a licensed official is a privilege, bestowed to individuals whose equine expertise and personal character merit the honor.

Looking for an Official? Visit the AEF Provincial Officials directory.

Why Become a Provincial Official 

If you have an interest in supporting and encouraging grassroots level competitors and have some competition experience, then consider becoming a provincial official.

  • Make a Difference: Support grassroots level competitions, and our emerging athletes. Help them get the right start in a fun, relaxed and safe competition environment;
  • Stepping Stone: Provincial accreditation is a simple way to get a feel for officiating, which can help open doors towards further certification;
  • Training: Training clinics will be offered IN PROVINCE! No need to travel out of province to maintain certification;
  • Free Advertising: Provincial officials are listed on the AEF website; anyone inquiring about finding an official is directed to this page;
  • Insurance Discounts: Provincial Officials are eligible to purchase competition official insurance through Capri Insurance at preferred rates;
  • No Restrictions: A provincial official may officiate at unsanctioned competitions and may hold multiple cards with other equestrian organizations.

Designation as a licensed official is a privilege bestowed to individuals whose equine expertise and personal character merit the honor. The individual’s conduct as a member and as an official must be exemplary and is subject to review. All officials are expected to be proficient in their respective divisions and to possess a thorough knowledge of the rules.

Policies governing Provincially Approved Officials

  • Applicants must be at least 18 years old
  • A Provincially Approved Official is accredited only within the Province of Alberta
  • No Provincially Approved Official may directly solicit a competition for an assignment.

Application Process

  • Applicants must be a member in good standing with the AEF, and be at least 18 years of age.
  • Complete and return the Provincially Approved Officials application form (below).
  • Include written letters of recommendation from two sponsors active in the horse industry. Letters must be in reference to the discipline the candidate is applying for; if the candidate is applying for multiple disciplines please ensure the letters of recommendation speak to your experience in all discipline applied for. At least one of the two sponsors must be a certified AEF or EC official. All sponsors must be members in good standing of their provincial and/or national equestrian federation.
  • All applicants must submit Mentoring Forms (see below). Applicants must shadow an AEF or EC official for a minimum of three (3) AEF or EC sanctioned horse shows (3 days), the shadowing should be conducted under three different officials, whenever possible. Shadowing hours must be conducted for the discipline selected on the application. Please have the official at each competition complete the mentoring form.
  • Dressage only: Dressage applicants must also submit the Scribing Form. This form verifies that the applicant has scribed for a minimum of 8 hours with a Medium or higher EC dressage judge, during a sanctioned competition.
  • Applicants must attend an official’s clinic (either AEF or EC approved),  relevant to the official’s credentials held.
  • Applicants must successfully complete the applicable AEF official’s written exam with a minimum score of 80%.
  • The $20.00 Processing Fee must be included with the application.
  • Applications are accepted at any time, all supporting documents must be submitted/completed within one year of application date.

Application for Provincially Approved Official

Mentoring Form (for all applicants)

Scribing Form (for dressage applicants only)

Updating Record Form – submit this form to the AEF to document eligible clinics attended for updating hours.

Maintaining Credentials

  • A Provincially Approved Official must be a member in good standing with the AEF.
  • A Provincially Approved Official must attend a minimum of one EC, Fédération Equestre Internationale (FEI) or AEF-hosted official’s development seminar/course, relevant to the official’s credentials held, within each three year period, and pass the written exam with a minimum of 80%. An Updating Record Form must also be submitted to the AEF.

Already Certified Officials

If you are already a certified Official with credentials from another province (or EC) and would like to become an AEF Official and be listed on our website, please submit the below criteria:

  • Provide the AEF with a copy of your officials certificate (judge, course designer, etc.) and/or a copy of the letter granting you official status from another Provincial/Territorial Sport Organization (P/TSO) or EC.
  • Fill out the Provincial Official Application Recognition of Prior Training
  • Pass the written exam relevant to the credentials you have (example: if you are a GP Judge, then you must pass the AEF GP Exam).
  • Provide the AEF with any other documents you may have related to your official status (example: reference letters, clinic attendance certificates, etc.)
  • Provide a current AEF membership number on your application

Designation Review

A Provincially Approved Official’s conduct and ability must be exemplary and is subject to continual review. The accreditation is revocable at any time by the Officials Selection Committee (that is appointed by the AEF Sport Chair) with written notice served by registered mail or courier to the last known address of the Official. Appeals of such decision may be made in writing and accompanied by a fifty dollar deposit to the AEF, who at its discretion may or may not call for a formal review before a panel of peers not in excess of four (4). If the formal review finds in favour of the Official the fifty dollar deposit will be returned.


For a printable version of the above information please see here: Provincial Officials Program

Any questions regarding our Provincial Officials program please contact our Competitions Coordinator at [email protected].

To better serve our website visitors and members we have ongoingly updated listings of our member Businesses, Clubs, Instructors, Coaches, Officials, Stables and Facilities. We can help you find what you’re looking for.

Get In Touch

Questions? Concerns? Ideas? We'd love to hear from you.

3 + 2 =


Suite 120, 251 Midpark Blvd SE Calgary, Alberta  T2X 1S3

Call Us

Phone: 403-253-4411
Toll Free: 1-877-463-6233
Fax: 403-252-5260

Email Us

- General inquiries - [email protected]

Thank You

The AEF gratefully acknowledges the financial support of

Call AEF