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Provincial Officials

The Alberta Equestrian Federation (AEF) is pleased to offer members a credible provincial officials program. The program provides interested individuals the opportunity to start their career as an official by working towards attaining a provincially recognized card in their chosen discipline(s). It also serves as a stepping stone for those who wish to move further and gain professionl accreditation as a judge with Equestrian Canada (EC).

Looking for an Official? Visit the AEF Provincial Officials directory.

Why Become a Provincial Official 

Do you like the idea of supporting and encouraginf grassroots level competitors? Do you have some competition experience in your chosen discipline(s)? Officials are an integral part of equestrian sport, consider becoming an AEF carded provincial official today!

Reasons to become an accredited AEF Provincial Official:

  • Make a Difference: Support Alberta’s emerging athletes and our grassroots competitors. Help them get the right start in a fun, relaxed and safe competitive environment;
  • Stepping Stone: Provincial accreditation is a simple way to get a feel for officiating, which can help open doors towards further certification with EC and beyond;
  • Training: Training clinics will be offered (on an as needed basis) IN PROVINCE! No need to travel out of province to maintain certification;
  • Free Advertising: Provincial officials are listed on the AEF website through our directories. Anyone inquiring about finding an official is directed to this page;
  • Insurance Discounts: CapriCMW Insurance offers preferred rates to AEF Provincial Officials;
  • No Restrictions: An AEF Provincial Official may officiate at unsanctioned competitions and may hold multiple cards with other equestrian organizers.

Designation as a licensed official is a privilege bestowed to individuals whose equine expertise and personal character merit the honor. The individual’s conduct as a member and as an official must be exemplary and is subject to review. All officials are expected to be proficient in their respective divisions and to possess a thorough knowledge of the rules.

Policies Governing Provincially Approved Officials

  • Applicants must be over the age of majority (18 years and older).
  • An AEF Provincially Approved Official is accredited only within the Province of Alberta.
  • No AEF Provincially Approved Pfficial may directly solicit a competition for an assignment.

Application Process

Applicants must:

  • Be a member in good standing with the AEF, and be at least 18 years of age.
  • Complete and submit the Provincial Officials Application (see below). Ensure the $20.00 (+GST) Processing Fee is included with the application.
  • Provide two letters of recommendation from individuals active within the horse industry. Each letter must reference the discipline the candidate is applying for; if the candidate is applying for multiple disciplines, please ensure the letters of recommendation speak to your experience in all disciplines applied for. At least one of the two sponsors must be a certified AEF or EC officialAll sponsors should be members in good standing with their provincial/national equestrian federation. 
  • Submit a minimum of three (3) mentoring Forms (see below). Applicants will shadow an AEF or EC official at three (3) separate AEF or EC sanctioned competitions. Each session should be conducted under a different official whenever possible. Shadowing hours must be conducted for the discipline selected on the application. The carded official overseeing the shadowing, must complete the mentoring form. Applicants who are seeking multiple cards, should complete additional Mentoring Forms.
  • Attend an official’s clinic (either AEF or EC approved), relevant to their sought discipline(s).
  • Successfully complete the applicable AEF official’s written exam with a minimum score of 80%. Note: If applicants are looking to be carded in multiple disciplines, the applicant must complete each relevant discipline exam.

Dressage ONLY: Applicatins seeking a Dressage card must also complete and submit the Scribing For (see below). this form verifies that the applicant has scribed for a minimum of 8 hours during sanctioned competition with a Medium or higher EC Dressage official.

Applications are accepted at any time, all supporting documents must be submitted/completed within one year of the initial application date.

Provincial Official Application

Provincial Official Mentorship Form (for all applicants)

Provincial Official Scribing Form (for Dressage applicants only)

Maintaining Credentials

  • A Provincially Approved Official must be a member in good standing with the AEF.
  • A Provincially Approved Official must attend a minimum of one EC, Fédération Equestre Internationale (FEI) or AEF-hosted official’s development seminar/course, relevant to the official’s credentials held, within each three year period, and pass the written exam with a minimum of 80%. An Officials Updating Record Form must also be submitted to the AEF.


Already Certified Officials

If you would like to become an AEF Official and are already a certified Official with credentials from another province or from EC, please submit the below criteria:

  • Provide the AEF with a copy of your officials certificate (judge, course designer, etc.) and/or a copy of the letter granting you official status from another Provincial/Territorial Sport Organization (P/TSO) or EC.
  • Fill out the Provincial Official Application – Recognition of Prior Training
  • Pass the written exam relevant to the credentials you have (example: if you are a GP Judge, then you must pass the AEF GP Exam).
  • Provide the AEF with any other documents you may have related to your official status (example: reference letters, clinic attendance certificates, etc.)
  • Provide a current AEF membership number on your application

Designation Review

A Provincially Approved Official’s conduct and ability must be exemplary and is subject to continual review. The accreditation is revocable at any time by the Officials Selection Committee (appointed by AEF Staff and Board of Directors) with written notice served by registered mail or courier to the last known address of the Official.

Appeals of such a decision may be made in writing and accompanied by a fifty dollar deposit to the AEF. The AEF, at its discretion, may or may not call for a formal review before a panel of peers not in excess of four (4). If the formal review finds in favour of the Official, the fifty dollar deposit will be returned.

For a printable version of the above information please see here: Provincial Officials Program

Questions? Contact the AEF Competitions Coordinator at [email protected].

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